Outlining Checklist


  • Switch views: print, outline, headers
  • Select and move lines up and down
  • Promote/demote levels, display levels by #
  • Expand and Collapse levels
  • Display Levels
  • Show/Hide Ribbon
  • Zoom to page width/full page


  • View/Non Printing Characters/All
  • Header/Insert page numbers, add "Firstname, dd.mm.yy – “ for every page
  • Copy that "Firstname, dd.mm.yy – “, then “save as”, navigate to your class folder, paste that name as the filename, so you have the same filename as you do on the outside as you have in the headers on the inside
  • Insert new page break
  • Insert a table of contents

Learn how to learn such things

I introduce such things in class and offer tutorials to get you started, but to really learn them you’ll need to look things up, walk through them slowly and repeatedly, and create notes so you will remember

Learn how to look things up for this, and you’ll be able to look up and learn anything!

  • Videos. Watch a couple of videos that walk you through using the Outline View and other features in MS Word, including How to work with outlines | lynda.com tutorial
  • MS Word Support. And/or, find relevant support files by searching for “MS Word YourVersion Support Outlining”, scrolling down to find the section you want to explore, click to open up that section, select features you want to learn, then play with them and document them, such as Use Outline View to manage headings and arrange text.
  • Third party support.. And/or review specialised MS Office Support guides, such as those offered by the University of Waterloo: WIN/MAC

Document Everything

  • For every new thing you learn, make a note that you can easily find and use later in Notes (OSX) or OneNote (WIN) and sync to cloud
  • Name them directly, copy and use the following symbols for the commands, ⇧⌃⌥⌘ ⌫→←↑↓☐✓⇒☞ ↩︎
  • Using Jing or apps native to your OS, learn how to make annotated screenshots
  • Arrange your notes in meaningful groups for easy reference
  • Spell out difficult procedures, such as adding filenames to page numbers or copying styles from one file to another

For greater efficiency and control of your PC, learn these OS routines

  • To learn how shortcuts are registered and changed, look up How to Customize your OS X Keyboard and Add Shortcuts or Customize keyboard shortcuts Windows
  • To reduce noise, learn how to organize your windows to fill your display: look up “windows manager YourOS free” and install and use one
  • To work faster, to open up applications with a simple keystroke, look up “application launch shortcuts YourOS”
  • To not lose your data when your system inevitably crashes or a little less often is stolen or damaged, visit my Security page and learn how to make daily backups

Why go to all this trouble with MS Word?

  • To master THE text application for business and personal use so you might have a chance to master complexity and develop workflow efficiencies: you’ll likely be creating documents in MS Word throughout your university and business life, better to learn how to do it efficiently and easily sooner rather than later.
  • Word is a huge smashup, because it is designed to offer something for everyone in a larger firm, firms buy 85% of all copies sold, but it is not designed with the limited feature set you need now; therefore, I am showing you a method to get at what you need for academic work and how to ignore the rest: I am showing you how to build your method on the powerful tree structure — once you master that you will know to look for the underlying structure of SAP or any other fat ugly application, and more generally, how to say bye-bye to your fear of technology

this section under construction

Learning about styles

In this illustration of the relationship of style to html on the web, structure is represented as a skeleton upon which clothing is hung: appearances are important, but secondary.

To see how this works on the web, visit CSS Zen Garden, notice how the text is structured and styled, then change the styles by clicking “View all designs” and choosing any of the 218 styles you find there to see how the exact same text/structure appears radically different depending on the styles that are applied to it.

To see how this works with the Markdown language, look at how texts marked with “#” as input are converted into the output of HTML and viewed on a web page with a default style, here.