For 24.1.19

Please begin these lessons before Thursday, in class immediately work on them, and make them the star of your portfolio — due on Dropbox next Wednesday, noon

GTD & Odoo

  • The idea of GTD and Odoo is to rationalize production to the end of increasing efficiency and quality in the workplace
  • And where you map things in modeling, scheduling, project management or other forms to better understand the busines model and implementation
  • And then experiment with doing things in new ways until you “optimize” the process and so arrive at a better way
  • We explore production problems in personal terms first, but the problems are similar for firms.

Meaningful Change

  • Any meaningful change in workflow will involve a change in habits: watch How to Break Habits by Charles Duhigg and aim for changes equally specific and dramatic as changing what one does at a certain day, substituting a cooke for something else that you can readily describe in concrete terms
  • Anything academic or professional surely involves details, discoveries, and creative solutions as people like Tharp describe: there are other models, but unless you have one, follow hers, and be specific about it: what have you put in your box this week, how have you organized things, what have you done with them: here, too, no more “nice to have.”
  • For example, T might apply GTD not simply to planning her vacation in the usual way, but to her academic work; for example, rather than listing a simple box called “homework” she might use Odoo to create under a homework, exam or term paper preparation the dozen or more pieces this work involves, order them, identify resources and scheduling problems associated with each, and so map a complex problem: the test of her success will be in her suffering an “a-ha! experience” like Duhigg describes, where she identified habits that have prevented her from doing things in these new ways before and found — theorized and then implemented — new habits

What might be getting in your way

  • It is great to start off by walking through the GTD modeling and identify the wonderful things you could do with it; even better to apply it to your own workflow, discover ways you might do things differently, do them differently, and model this difference
  • The difference is between null-acht-funfzehn and actually learning something: you want not just to “here teacher, now give me a good grade,” but learn something about your own workflow so that you have an “a-ha! experience,” put your palm to your head and say “why didn’t I think of this earlier?”, and so be one your way: the point is to learn something and that means doing something differently

Meaningful concepts

  • L discusses “situated and embodied cognitiion” briefly, thoughtfully, and impressively, and his discussion demonstration discusses that he’s looked into the matter closely and carefully, views the problem in larger conceptual terms, and has developed a sophisticated understanding; moreover, this sophistication is evident in his examples (annotated screenshots would help, too)
  • Similarly, J discusses how he came to see a conceptual problem behind every practical one and illustrated it beautifully in his BPMN diagram where the shift in colors illustrates the shift in thinking/doing

Team Work

  • J offers a compelling response to the work of L, but it is all inspiration and not (yet) concrete: inspiration is wonderful, necessary, but making this concrete will make it memorable — not least because, when specifying something admirable and of direct help, you check your understanding and clarify your thought: make a screenshot of something and walk us through it and this checking and clarifying


  • Annotated Screenshots, reduced to 640 pixes wide and small file sizes (100k max), of your Odoo interface, diagrams of your workflow, your “box” in what ever form it might be
  • Stories of Transformation, as Duhigg tells them, where you identify a goal, analyze a routine, develop counter-measures, apply, and report on success
  • Tell a story about an image, where you combine the two elements above: collect a lot of images along the way, select a few when your down, arrange them in a meaningful sequence, then tell a story based on each image: be sure to point to what in the image you are talking about (don’t just wave it around: be specific)

What you might explore using Odoo Project Management

Review the functions Odoo Project Mangement offers, identify those you might exploit for your purposes, then model your workflow — first on paper — including one or more of the following:

  • Organize tasks, group
  • Schedule
  • Plan deadlines, progress, overview
  • Monitor workload
  • Forecast needs and resources
  • Visual Info, simplify process, enhance collaboration, break down project into tasks, assign tasks, stages
  • Collaborate, discuss and share tasks and documents
  • Conceptualize project scope, graph views, filter, visuals

This is an exercise

Please note that there is nothing here that you cannot likely find available in forms more likeable to you, for example, Trello (and more on my Productivity page), and I am not expecting you to run your entire life here: your purpose is to explore “proof of concept,” using this enough figure out the business problems and how the technology works.

  • Once again, DON’T tell me how wonderful all this is and so sound like an Odoo marketing guy
  • DO use the exercise to learn something about your workflow and change the way you do things for the better